A guide to the records Word of God Church holds, and how to request access to them.
[EDIT] marker, and if the church ever receives a formal PAIA request, it's worth getting a professional to check this document properly at that point.
This manual helps you:
The following are already public and don't require a PAIA request — just visit the relevant page:
Beyond what's public, the church holds records in these categories, which may be requested as described in Section 6:
Submissions from the website Contact form: names, contact details, and messages.
Records of gifts given through the church, including online giving submissions.
Leadership and organisational records relating to how the church is run.
Planning and attendance-related records for conferences and gatherings, such as the annual church conference.
If you'd like access to a record that isn't already public, contact our Information Officer (Section 3) in writing, describing the record you're looking for as clearly as you can. We will respond within the timeframes set out in PAIA. A reasonable fee may apply for reproducing or providing copies of records, as permitted under PAIA. Some requests may be declined where PAIA allows this — for example, to protect the privacy of a third party's personal information.
Digital records submitted through this website (contact and giving forms) are processed via Netlify, a hosting provider with infrastructure outside South Africa.
Our Information Officer will review and update this manual as the church's record-keeping changes — for example, if we add new systems (a database, mailing list, or accounting software) that hold personal information.